If you use a large number of abbreviations or symbols, you should include a List of Abbreviations or List of Symbols.
This type of list identifies the abbreviations or symbols that are used in the body and appendices of the disquisition, and provides a definition for each item. This is for the benefit of those who will read your disquisition at a later date.
If you include a large number of both abbreviations and symbols, you should create a separate list for each type of item.
All abbreviations or symbols that are used in the text and appendices must be included in the list.
The List of Abbreviations/Symbols must appear after the List of Tables, Figures, Schemes, etc. For more information, see Required Order of Elements.
- Alignment – Abbreviations and symbols must be aligned flush against the left margin. Use dot leaders to connect the abbreviation or symbol with the definition.
When the definition of an item is longer than one line, subsequent lines should be aligned with the first word in the definition.
To avoid awkward gaps between words, do not justify the alignment.
- Dot leaders – Use dot leaders to connect the abbreviation or symbol with its definition.
- Font and Margins – The font must be the same size and type as the rest of your disquisition. The margins must also be the same size as the rest of your disquisition.
- Order – The List of Abbreviations/Symbols appears after the List of Tables, Figures, Schemes, etc. For more information, see Required Order of Elements.
- Page numbers – Page numbers must be consistent with the rest of the disquisition. This is considered part of the prefatory material, and must use lower-case Roman numerals.
- Spacing – Use double-spacing between entries in the lists. If the definition of an item is longer than one line, use single-spacing between the lines of that definition.
- Example – For an example of a List of Abbreviations/Symbols in the correct format, download this file.
back to Format Guidelines
Look for the words List of Abbreviations template and List of Works template in the boxes below for links to two separate formatted Microsoft Word documents that can be used to create your List of Abbreviations or List of Works.
A List of Abbreviations is not required, but it may be helpful to the reader if abbreviations are used extensively in the text. The distinguishing feature of the List of Abbreviations is that information is arranged in two columns with the abbreviations or acronyms aligned along the left margin and the terms or names aligned under the word "LIST" in the title "LIST OF ABBREVIATIONS." If a List of Abbreviations is used, it should follow the List of Tables and/or the List of Figures.
A List of Works lists items that the student has mentioned in text that are not in the text as figures or in an appendix. These items would be uploaded as a supplementary file in the ProQuest database. The List of Works has numbered items similar to the List of Tables and List of Figures, but capitalization varies according to the type of artwork being described. The List of Works template briefly describes the types of capitalization most commonly used. Read through the list of items in the List of Works template before inputting your own material to review formatting rules regarding capitalization of titles of works of art. The List of Works should be arranged in the document as the last list if other lists are included in the document and before the first page of text.
NOTE: The templates were created using the 2013 version of Microsoft Word. If a template is downloaded in another version of Word or another word processing program, the formatting may be incorrect. Also, if a template is copied and pasted into another document, the settings of that document (margins, page number settings, font style, etc.) may affect the look of the template.